DATA PROTECTION AND COOKIES POLICY for King’s College, The British School of Latvia
Corporate Name: King’s College Latvia SIA
Commercial Name: King’s College, the British School of Latvia
Address: Rūpnieku street 8, Piņķi, Babītes Municipality, Babītes Region, Latvia
Resgitration No: 40103917732
Telephone: +34 34 913 598 800
Fax: +34 918 036 557
registered in the Commercial Register of Company Registry in Latvia.
In accordance with the terms of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the Protection of Individuals with regard to the Processing of Personal Data (GDPR), and the Personal Data Processing Law of July 5, 2018 which implements the referred GDPR, King’s College Latvia SIA informs all website users who supply, or are going to supply their personal data, that their data will be incorporated into an automated file owned by King’s College Latvia SIA which is available to the Data State Inspectorate (DSI). Users, by providing their personal data, specifically and freely accept that their personal data will be processed by King’s College Latvia SIA as the data controller in order to carry out the following purposes:
- To identify users.
- To process orders, requests or any other type of petition, which are completed by the user through any course of contact. These are made available to the user through the company web site.
- To carry out statistical surveys about the most demanded products and services in order to improve them.
- To send commercial communications if previously authorised by user by ticking a specified box. Commercial communications will include: newsletters and notices from the webpage, referral of commercial advertisements through e-mail, fax, SMS, MMS, social communities or any other electronic or physical means, present or future, which enables commercial communication.
These commercial communications will be about products or services offered by the King’s College Latvia SIA and other companies which belong to King’s Education S.L., as well as by collaborators or partners with whom agreements have been reached regarding commercial promotion among clients. In this case, the third parties will never be able to access to the users’ personal data. In all cases, commercial communications will be carried out by King’s College Latvia SIA and the products and services will be linked only with the King’s College Latvia SIA sector.
The personal data object of the treatment may only be communicated to other centers within the group of King’s College with the prior consent of the user and the mentioned personal data will be treated with the same legitimate purposes mentioned herein. The following link includes information on King’s College schools located both in the EU and outside the EU to which personal data may be disclosed to:
All data which is specifically asked for through the website is mandatory. This data is required to provide an optimal service to the user. In the case where the solicited data is not made available, King’s College Latvia SIA cannot guarantee that the information and services required by the user will be tailored to individual needs.
King’s College Latvia SIA guarantees that in every case, the user has rights of access, rectification, erasure, information and object, among others, in the terms set out by the current legislation. Therefore, in accordance with the provisions of GDPR and Data Processing Law, users will be able to exercise their rights by sending a written specific request, along with a copy of their ID card, through the following means:
Fax: +34 913 592 767 (Spain)
Postal Address: Rūpnieku street 8, Piņķi, Babītes Municipality, Babītes Region, Latvia or Avda. Pío XII, 92, 28036 Madrid, Spain
Similarly, the user will be able to unsubscribe from the reception of commercial communications by clicking in the “unsubscribe” section found in all e-mails sent by the provider.
King’s College Latvia SIA has adopted all necessary technical and organizational means in order to guarantee the confidentiality, security and integrity of personal data that is concerned, as well as to avoid the loss, alteration, destruction and/or access of unauthorised third parties.
What is a cookie?
Purpose of cookies
Using cookies, it is possible for the server hosting the Website to recognize the browser being used in order to facilitate navigation; allowing, for example, Users who have registered previously to access areas, services, promotions or competitions reserved exclusively for them without having to register each time. They are also used to measure the audience and traffic parameters, monitor progress and the number of entries.
The User has the possibility to configure their browser in order to be shown when cookies are being used and to prevent their installation on their computer. Please consult the browser’s instructions and user manuals to find out more information.
In order to use the Website, the User does not have to allow the installation of cookies sent by the Website, or third parties which act on its behalf. Nevertheless, it is necessary for the User to log-in to every service which requires prior registration or log-in details.
Types of cookies
The cookies used in this Website are all temporary, with the sole purpose of making future transmission more efficient. In no case will the cookies be used in order to collect the Personal data.
The cookies used are:
- Analytical cookies (Google Analytics): These allow monitoring and analysis of the User’s behaviour in order to make improvements based on his or her usage of the Website and services. As stated by Google, Google Analytics is a free web analytics tool provided by Google that primarily allows Website owners to know how Users interact with the Website. It also enables cookies in the domain of the Website being viewed and uses a set of cookies called ” __utma ” and ” __utmz ” to collect anonymous information and report on Website trends without identifying individual users.
More information on Google Analytics at:
- Technical cookies: They allow the User to browse through the Website and use its various options or services.
- Plug-in cookies: these cookies are used to share social content. Social networks store and access this type of cookies in the User’s terminal equipment, allowing the social network to identify its members as they interact with the plug-ins.
- Multimedia player cookies: They store technical data, necessary to play video or audio content, maintaining an adequate connection speed, image quality and buffering parameters.
Opting out of cookies
Users can disable cookies on their terminal by configuring their browser, but this will entail a less satisfactory browsing experience that may even be defective. For more information on disabling cookies visit:
The Website servers will automatically be able to detect the IP Address and domain name used by the User. An IP Address is a number which is automatically assigned to a computer when it connects to the Internet. All of this information is collected in a file about server activity that allows subsequent processing of data; with the aim to collect statistical measurements only, which show the number of printed pages, the number of visits to web services, the reasons of the visit, the point of access, etc.
The Website uses information security technologies which are accepted throughout the industry, such as Fire Walls, methods to control access and cryptic mechanisms. All of these have the objective of preventing unauthorised access to the Personal data and /or unauthorised usage of Website. In order to carry out these purposes, the User accepts that the King’s College Latvia SIA collects the Personal data and other information within the Website for purposes of authentication of the User for access control to specific parts and/or information within the Website.
Updates of the Data Protection and Cookies Policy
This Policy may be modified or updated either due to changes in the applicable laws or in order to cover new developments in internet or the practice of King’s College Latvia SIA. If there will be changes to this Policy, an updated version of this Policy will reflect them and we will notify You of such changes by updating the effective date of this Policy. Therefore the User has to visit this page of Website regularly as these changes may affect the User as a visitor and/or a user of Website.
Effective from: May 2016
King’s College Latvia SIA is responsible (controller) for processing the personal data of the person concerned and informs you that these data will be treated in accordance with the provisions of current legislation on the protection of personal data, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and the Organic Law on the Protection of Personal Data and Guarantee of Digital Rights.
Basic information on personal data protection
Responsible: King’s College Latvia SIA
Postal Address: Avda. Pío XII 92, 28036 Madrid (Spain)
Telephone: (+34) 916 585 540
Data Protection Officer: same as previous contact details or firstname.lastname@example.org
Purpose: To attend the user’s requests and to be able to keep the user informed of them.
Recipients Data may be transferred to other companies in the King’s Group.
Rights Rectification, suppression, limitation, opposition to processing, and portability of data.
Extended information on personal data protection
Responsible for the treatment
The person responsible for processing the user’s data is King’s College Latvia SIA, domiciled at Avda. Pío XII 92, 28036 Madrid (Spain). With CIF: LV40103917732, Telephone: (+34) 916 585 540 and e-mail email@example.com
Purpose of data processing
The access by King’s College Latvia SIA to the personal data will be carried out solely and exclusively for the purpose of King’s College Latvia SIA to attend to the user’s requests and to be able to keep the user informed, even by electronic means, about our products and services, without being able to apply them or use them for any other purpose for which they have not been expressly authorised by the user.
Conservation of data
The personal data provided shall be kept for as long as their deletion is not requested by the data subject or, as the case may be, for a period of five years from the last confirmation of interest by the data subject, in such cases they shall be destroyed or returned to the data controller. All this without prejudice to the existence of a legal provision requiring the retention of certain data or that the data are useful in the event of a claim arising from the provision of services agreed by the data subject.
Legitimacy for data processing
The legal basis for the treatment of data is the consent of the interested party attending to the requests of the same being able to keep you informed about our products and services.
Exercise of rights
The Interested Party may at any time exercise the following rights, provided for in the RGPD, in relation to the processing of their personal data:
- The right to request access to your personal data.
- Right to request rectification or deletion.
- Right to request the limitation of its processing.
- Right to oppose processing.
- Right to data portability.
Such rights may be exercised by means of a written communication addressed to King’s College Latvia SIA, with address in Avda. Pío XII 92, 28036 Madrid (Spain), or by e-mail to firstname.lastname@example.org.
Security measures and levels
King’s College Latvia SIA has adopted the necessary measures to maintain the required level of security, according to the nature of the personal data processed and the circumstances of the processing, in order to avoid, as far as possible and always according to the state of the art, its alteration, loss, processing or unauthorized access.
Likewise, King’s College Latvia SIA guarantees that it has implemented mechanisms for:
- Guarantee the confidentiality, integrity, availability and permanent resilience of the treatment systems and services.
- Restore availability and access to personal data quickly, in the event of a physical or technical incident.
- Verify and check, on a regular basis, the effectiveness of the technical and organisational measures implemented to guarantee the security of data processing.
Scope of application
The structure of files, equipment and information systems and the technical and organisational measures implemented to guarantee data security, with the aim of complying with current legislation on data protection, will be applied to all files, temporary or permanent, owned by King’s College Latvia SIA containing personal data, as well as to any equipment or information system that treats them.
Confidentiality and professional secrecy
The data collected in all private communications between King’s College Latvia SIA and customers or users will be treated with absolute confidentiality, committing King’s College Latvia SIA to the obligation of secrecy of personal data, to its duty to keep them and take all necessary measures to prevent alteration, loss and unauthorized access or processing, in accordance with the provisions of the Regulation on Security Measures for Automated Files containing personal data.
In addition, information of any kind exchanged between the parties or that which the parties agree has such a nature shall also be considered confidential.
Changes in security and data protection policy
King’s College Latvia SIA reserves the right to modify its security and data protection policy in order to adapt it to new legislation or case law, as well as those that may derive from existing codes of conduct in the matter, or by strategic corporate decisions, with effect from the date of publication of said modification on the website of King’s College Latvia SIA.